Getting you ready for Making Tax Digital in April 2027

You handle the gig. We’ll handle the paperwork.

Invoices, expenses, mileage and tax in one app, made for event crew. Hourly, day rate or a flat fee, each gig is worked out at the rate they pay.

Want a look first? Try the demo. No sign-up, and nothing you type is kept.

Work the gig

Arena show daySat 3 Oct · 10:00 to 20:30
Invoice it at the right rate

Multi Discipline Crew10.5 hours at £22.50 £236.25
Get paid, tax put aside

+£236.25 receivedTax pot updated

Real screens from the app, with sample data

What you want, and how it’s done

You want to	TheDayRate
Get paid faster	Send the invoice from your phone after the load-out. Late ones are counted and chased in a tap.
Know what you’ve earned	Every gig, invoice and payment in one place, grouped by the tax year.
Avoid tax surprises	Each time you’re paid, the tax on it goes in your tax pot.
Stop losing receipts	Take a photo and it’s kept with the expense.
Spend less time on admin	Gigs come in from your calendar, ready to invoice. Miles are worked out for you.

Making Tax Digital, from the figures you already have

From April 2027, if your self-employed income is over £30,000 a year before expenses, HMRC wants an update every three months, sent from approved software. Your invoices, expenses and mileage are already in TheDayRate, so each update is a check and a tap.

When it starts, by income before expenses
Over £50,000	Since April 2026
Over £30,000	From April 2027
Over £20,000	From April 2028

Not approved by HMRC yet. It works in HMRC’s test service, and we’ve asked HMRC to approve it, ready for April 2027.

Update for 6 Jul to 5 OctDue 7 November Income£8,420.00 Expenses and mileage£1,236.40 Send to HMRC Example figures

Works with your bank

Bring in a statement from your bank and tick what was for work. Each one becomes an expense, without typing a thing.

Linking your bank directly, so it all comes in by itself, is on the way.

Your statement, October3 for work Screwfix£34.99 City car park£8.40 Tesco£12.30 Thomann£89.00 Example figures

Different rates for different roles

One company can pay you four different rates. Each gig is billed at the right one.

General crew£18.50/h
Lead / op crew£20.00/h
Multi discipline crew£22.50/h
Production manager£25.00/h

A tax pot that keeps up

Each time you’re paid, we work out the tax and National Insurance on it and add it to your pot.

In your tax pot £1,248.60 +£93.60 when Harbour AV paid you £360 Example at the basic rate: 20% tax and 6% National Insurance. In the app it counts your tax-free allowance and expenses. It’s an estimate, not your bill from HMRC.

A white van driving along a highland road.

Every mile, claimed

Home to the warehouse, the warehouse to the venue. Every road mile is claimed: 55p for the first 10,000 a year, then 25p.

TheDayRate on a phone: shortcuts to every page, then the money owed to you, with two invoices late.

And the paperwork around it

Gigs from your calendarConnect Google Calendar, Apple or Outlook and your gigs come in with their dates and hours, ready to invoice. Read only: we never change your calendar.
Made for your phoneSend the invoice from the car park after the load-out.
Late payers stand outAnything overdue sits at the top of your home screen, with the days counted.
Invoices sent from the appYour client gets a link to view and print it, from your name. Chase a late one in a tap.
Invoices that look like yoursYour logo, colour and wording. VAT added if you’re registered.
Receipts kept with the expenseTake a photo or add a PDF. It’s there when you need it.

Tax months, the way HMRC counts them

Your money is grouped the way the tax year runs, so what you see here matches your tax return.

Your records stay yours

Your invoices and money records are kept in the EU, and only you can see them.

Read our privacy policy

Kept in the EU: Stored with Cloudflare, in a database that’s locked to the European Union.
Only you can see them: Each account can only ever reach its own records. We never sell them or use them for adverts.
HMRC only when you say: Your HMRC connection is encrypted, and figures only go to HMRC when you press send.
Passwords done properly: Never stored as text, and checked against passwords leaked elsewhere.
No adverts or tracking: The only cookies are for signing in safely. No analytics, and nothing else.
Yours to take away: Download or delete everything whenever you like.

One price, with everything in it

No tiers, no extras to unlock, and no VAT to add.

Invoices at the right rate for every role
Expenses, with the receipt kept
Mileage at HMRC’s rates
A tax pot that keeps up
Gigs from your calendar
Making Tax Digital, once HMRC approves it

Your first 6 months £1.99 a month Then £4.99 a month. We’ll remind you a month before it changes, and you can stop whenever you like. Join the waitlist Free while TheDayRate is invite-only. Nothing is charged until it opens.

About us

Most crew keep mileage in one place, invoices in another and receipts nowhere at all. We wanted it all in one app, so you can stay on top of it without needing an accountant.

Ben Campbell

Founder

Micah Howie

Co-founder

A sign on a stage door reading: band and crew only.

Be first in.

We’re building it now. Leave your email and we’ll tell you the day it opens.